Minutes of IBM Hursley Running Club AGM - 11 March 2004

PRESENT

APOLOGIES

Minutes

• Noel O'Dowd (Chairman) opened the meeting by welcoming everyone and saying how pleased he was to see a good turnout.
• The minutes of the previous AGM were accepted without comment.
• There was no Chairman's report.
• There was no Secretary's report.
• The Treasurer's report is appended below. It was proposed, and accepted, that the membership fees should stay at £2 for Hursley Club members and £4 for guests. The 'rental' charge last year for the club vests was the last of five annual payments. This means that we can look into buying some more. Gary agreed to take on this action. Tim Graham expressed a dislike of the club colours but, after some discussion, it was agreed to keep them for any new vests.
• ELECTION OF OFFICERS:
• Chairman: Noel O'Dowd was proposed by Gary Whittingham, seconded by Tony Wickham and elected unanimously, unopposed.
• Secretary: Alan Tulip was proposed by Tony Wickham, seconded by Graeme McRobert and elected unanimously, unopposed.
• Treasurer: Gary Whittingham was proposed by Richard Littlewood, seconded by Alasdair Hunter and elected unanimously, unopposed.
• Tony Wickham offered to gather information about running routes and publicise it in the various changing rooms. Tim Graham offered to give him copies of various maps he has of local routes. Tony also suggested that it would be a good idea if members ran in their club vests at lunchtimes to publicise the existence of the club.
• Gary Whittingham described the situation with regard to the club getting pages on the Hursley Club website. He volunteered to run the site for the first year.
• Tim Graham agreed to look into organising a handicap event for the club championship.
• Alasdair Hunter suggested that we should organise an event for non-members in order to pubilicise our presence. He agreed to investigate what form this should take and come up with a proposal.
• Graeme McRobert suggested making the Friday hill session a more officially sanctioned club event. It's existence will be publicised on the club website, and Alasdair will continue to act as 'coordinator'. There was a discussion of how the format of the session could be varied to make it more attractive to all levels of ability.
• It was suggested that the names and numbers of members other than non-committee members could be added to the website to give prospective members a chance of finding a nearby contact.
• Graeme asked if we should enter club teams in some of the local events, such as the Clarendon Way Marathon. This was generally thought to be a good idea, but some members are first claim with other clubs and so could not participate. It will have to be done on an ad hoc basis.

Accounts